Manchester City Council

Agenda and minutes

Agenda and minutes

Constitutional and Nomination Committee
Wednesday, 15th May, 2019 9.30 am

Venue: Council Chamber - Manchester City Council. View directions

Contact: Beth Morgan 

Items
No. Item

7.

Minutes pdf icon PDF 8 KB

To approve as a correct record the minutes of the meeting held on 27 March 2019.

Minutes:

To approve the minutes of the meeting held on 27 March 2019 as a correct record.

8.

Membership of Committees 2019/20 and Appointment of Chairs of Committees pdf icon PDF 136 KB

The report of the City Solicitor is attached.

Minutes:

A report was submitted which asked the Constitutional and Nomination Committee to make recommendations to the Council about the size and composition of the Council’s committees and to appoint chairs and deputy chairs of the committees.

 

The Committee expressed its thanks to the staff of the Council who had helped with the compilation of the membership details for all the committee appointments and other positions.

 

The Committee noted where for the purposes of Political Balance in accordance with rule 6.6 of the Council Procedure Rules the Opposition Group of the Council was entitled to a place on a committee and had not taken up that place.

 

The details of appointments of chairs and members of the committee are listed below:

Decision

 

To recommend to Council the appointment of the following members to the Executive Standing Panel for 2019/20:

 

Executive Standing Consultative Panel

 

Councillors -

Ilyas

S Judge

Karney

Leech

Midgeley

M Sharif Mahamed

Sheikh

Taylor

 

 

 

Chairs and Deputies

 

Decisions

 

1.    To recommend to Council the appointment of the following members as chairs of scrutiny committees for the next municipal year:

 

Young People and Children

Councillor Stone

Communities and Equalities

Councillor Hacking

Economy

Councillor H Priest

Resources and Governance

Councillor Russell

Neighbourhoods and Environment

Councillor Igbon

Health

Councillor Farrell

 

2.    To recommend the Council to appoint the following members as chairs and deputy chairs of the non executive committees for the next municipal year:

 

Committee

Chair

Deputy Chair

Audit

Councillor Ahmed Ali

 

Planning & Highways

Councillor Curley

Councillor N. Ali

Licensing and Appeals

Councillor Ludford

Councillor Grimshaw

Licensing Committee

Councillor Ludford

Councillor Grimshaw

Licensing Policy

Councillor Ludford

Councillor Grimshaw

Constitutional and Nomination

Councillor Karney

 

Personnel

Councillor Ollerhead

 

 

Membership of Committees

 

The Committee reviewed the membership of committees.

 

Decision

 

To recommend to Council the membership of committees for the municipal year 2019/20 as follows:

 

Scrutiny Committees

 

Children and Young People (at least 10 members)

 

Councillors -

Kilpatrick

S. Ali

Alijah

Hewitson

T. Judge

Lovecy

McHale

Madeleine Monaghan

Rawlins

Reeves

Reid

Sadler

Stone (Chair)

Wilson

 

 

Co-opted Members

Representative of the Diocese of Manchester – Vacant*

Representative of the Diocese of Salford – Mrs Julie Miles*

Parent governor representative – Mr Ade Arogundade*

Parent governor representative – Dr Walid Omara*

Parent governor representative – Ms Zaneta Stepan*

Secondary sector teacher representative – Mr Liam Duffy

Primary sector teacher representative – Mr Russell Lammas * denotes members with voting rights on education matters

 

Communities and Equalities (at least 10 members) - a position on the Committee has not been taken up by the Liberal Democrats Group

 

Councillors -

Andrews

Chambers

Collins

M. Dar

Doswell

Douglas

Evans

Grimshaw

Hacking (Chair)

Kirkpatrick

Rawson

Rowles

 

 

 

 

Neighbourhoods & Environment (at least 10 members)

 

Councillors -

Azra Ali

Appleby

Butt

Flanagan

Harland

Hassan

Hughes

Igbon (Chair)

Jeavons

Kilpatrick

Lynch

Lyons

Razaq

Sadler

Strong

Whiston

White

Wright

 

 

 

Economy (at least 10 members)

 

Councillors -

Abdullatif

Douglas

Green

Hacking

Hitchen

Johns

Noor

H. Priest (Chair)

Raikes

Shilton Godwin

K. Simcock

Stanton

 

 

 

 

Health (at least 10 members) – a position on the  ...  view the full minutes text for item 8.

9.

Appointments to Joint Authorities and Joint Committees pdf icon PDF 116 KB

The report of the City Solicitor is attached.

Minutes:

The Committee was invited to review the appointments and make recommendations for appointments to the Combined Authority, joint authorities and joint committees together with the appointment of spokespersons to answer questions about the work of the joint authorities at meetings of the Council as outlined in Council Procedural Rule 24.

 

Decisions

 

To appoint the following members to serve on the Joint Authorities for the 2019/20 Municipal Year:

 

            Greater Manchester Waste Committee

            Councillors Akbar and Shaukat Ali

 

            Greater Manchester Combined Authority

            Councillor Leese (Deputy Leader as a substitute)

 

To appoint the following members to serve on the joint committees for the 2019/20 municipal year:

 

            Patrol Adjudication Joint Committee

            Councillor Stogia

 

            Transport for Greater Manchester Committee

Councillors Hassan, Newman (substitute), Noor (Substitute), Stogia

 

AGMA Executive Board

            Councillor Leese (2 Deputy Leaders as a substitute)

 

            AGMA Statutory Functions Committee

            Councillor Stone

 

Manchester and Trafford Joint Health Scrutiny Committee – 5 seats (I substitute) - A position on the Joint Committee has not been taken up by the Liberal Democrats Group

 

Councillors Newman, Reid, Wilson and Reeves.  1 Vacancy.

 

            Greater Manchester Police, Fire and Crime Panel (1 member)

            Councillor N. Murphy

 

            Greater Manchester Joint Health Scrutiny Panel (1 member)

            Councillor Holt (Councillor Reid as substitute)

To appoint the following members to serve on the other bodies for the 2019/20 municipal year:

           

            Manchester Port Health Authority

Councillors Sameem Ali, Lanchbury, Leech

 

            Schools Forum

            Councillor Stone (plus 1 substitute)

 

The Committee appointed the following to the Joint Authorities the following members to act as Spokespersons in accordance with Section 41 of the Local Government Act 1985 –

 

The GMCA’s constitution approved at the 30 June 2017 meeting confirmed that the GMCA should have the following three scrutiny committees:

 

(a)          Corporate Issues and Reform

  • Matters of coordination and cross cutting policy themes
  • Devolution and legislative matters
  • Budget oversight and other financial matters
  • GMCA organisational and staffing issues
  • GM communications
  • GM Connect data sharing
  • GM’s reform work
  • Fire and rescue functions
  • Fairness, equalities and cohesion

 

(b)          Economy, Business Growth and Skills

·                     Investment

·                     Science and technology        

·                     GM’s global brand

·                     Culture, leisure and sport       

·                     Improving GM’s international competitiveness

·                     Business support        

·                     Skills and employment to support business growth

 

(c)          Housing, Planning and Environment

·                     Transport

·                     Regeneration

·                     Housing and planning

·                     Low carbon

·                     Waste

Decision

 

  1. To make nominations for membership of the 3 GMCA Scrutiny Committees of Councillors Leech, Raikes, Shilton Godwin, with a pool of people who are Councillors Clay, Doswell, Hitchen, Lyons and Wheeler.

 

(4 of these nominations should be from the ruling group and 2 from the major opposition group, except where there is a hung council (or no opposition group). Districts with a 3 way hung council are expected to be politically inclusive in their nominations. One of those two positions has not been taken up by the Liberal Democrats Group.

 

10.

Appointment of Lead Members

The lead members appointed will follow:

 

Gay Men                                   

Disabled people                      

Lesbians                                  

Race                                         

Women                                      

Valuing Older People             

City Centre                              

Intergenerational                    

Mental Health Champion   

 

Minutes:

To appointed the following lead members –

 

LGBT Men's Lead                             Councillor Wills

LGBT Women's Lead                       Councillor Craig

Intergenerational Issues                  Councillor Holt

Race                                                   Councillor Ahmed Ali

City Centre                                        Councillor Karney

Disability                                            Councillor Rawlins

Age Friendly Manchester                Councillor Watson

Women                                               Councillor S Judge

Active Travel                                     Councillor Shilton Godwin

Mental Health Champion                 Councillor Midgeley

Carers Champion                             TBC

 

11.

Terms of Office of the Independent Members of the Standards Committee and the Independent Persons pdf icon PDF 220 KB

The report of the City Solicitor and Monitoring Officer is attached.

Minutes:

The Council has a Standards Committee the role of which includes promoting and maintaining high standards of conduct by Councillors, Co-opted Members and church and parent governor representatives. In 2015 the Council appointed 2 Independent Members to its Standards Committee and 2 ‘Independent Persons’ each for 4 year terms. A report by the City Solicitor invited the Committee to consider the extension of the terms of office of the Council’s Independent Members of the Standards Committee and the Independent Persons for a further two years, all of whom would otherwise leave office in November 2019. The extension to the terms of office was supported by the Standards Committee.

 

Decision

 

To recommend that Council extend the terms of office of Nicol? Jackson & Geoff Linnell (the two independent co-opted members of the Standards Committee) and Alan Eastwood & Sarah Beswick (the Council’s two Independent Persons) for two years commencing on 18 November 2019.

 

12.

The Council's Constitution pdf icon PDF 134 KB

The report of the City Solicitor is attached.

Additional documents:

Minutes:

The Committee considered the report of the City Solicitor setting out proposed changes to the Council’s Constitution.

 

The report described the changes that had been made.

 

Decisions

 

  1. To recommend that the Council adopt, subject to 3 below, the attached Parts of the Constitution of the Council, namely –

 

Part 3, Section F

Part 4, Section A

Part 8

 

  1. To recommend that the Council agree that the City Solicitor may make such consequential amendments to other Parts of the Constitution as may be required to reflect the changes made to the Parts referred to in 1 above;

 

  1. To note in relation to Part 3 that responsibility for the discharge of executive functions and the delegation of such responsibility rests with the Leader of the Council and that the recommended delegations of executive functions as set out in the attached Part 3, Section F (Scheme of Delegation to Officers) are for the information of the Council only;

 

  1. To note that the Leader has approved the delegations of executive functions contained in Part 3, Section F and has agreed that the City Solicitor may make any consequential amendments to Part 3, Section A (Local Choice Functions) of the Constitution, insofar as they relate to executive functions; and

 

  1. To note that this report represents an interim review of the Constitution and a report on a full review will be brought to the Council’s October meeting.

 

13.

Greater Manchester Transport Committee - Roles and Responsibilities pdf icon PDF 719 KB

The report of the City Solicitor is attached.

Minutes:

This report outlined the current GM transport governance arrangements. In the context of the Devolution Agreement and specifically the GMCA Transport Order 3, it also presented some broad revised terms of reference for a reconstituted GM Transport Committee, options for its structure, responsibilities and examples of how it might work in practice.

 

There has been significant change to GM governance since 2011, when the existing Transport for Greater Manchester Committee was established. In that time period, the mayoral combined authority has been established, major reforms of scrutiny arrangements and the former waste, fire and police authorities undertaken, and more recently the confirmation of GM Order 3 (which was agreed by all of the Districts) has specific implications for transport governance.

 

The proposed Terms of Reference for the Committee were included in the Operating Agreement (Schedule 1). They set out the key areas of work for the Committee and the delegations from the Mayor, GMCA and the districts. The Terms of Reference more accurately reflect the proposed role of the Committee and do not make any changes to the delegations from the Districts.

 

The first Operating Agreement was entered into between GMCA and the districts in 2011. It set out how the Committee would be appointed to, the Terms of Reference of the Committee, and other provisions relating to Transport Protocols, funding and scrutiny arrangement.

 

The proposed amendments update the membership and appointment process; include the Mayor as a signatory as he now has specific transport powers; deletes the references to a joint scrutiny committee as the CA now has Scrutiny functions; retains the same funding provisions and the Rules of Procedure.

 

Decision

 

To recommend that Council: -

 

  1. Approve the establishment of the new GM Transport Committee as a joint committee of the 10 districts, GMCA and Mayor.

 

  1. Approve the Terms of Reference and Operating Agreement for the Committee as set out in Schedule 1 of the report.

 

  1. Delegate the functions as set out in the Terms of Reference to the Transport Committee.

 

  1. As set out above in minute CN/19/08 -appoint two members to the Transport Committee for 2019 – 2020, one being the Executive Member for Environment, Planning & Transport, and one other Councillor.

 

  1. As set out above in minute CN/19/08 -appoint as a substitute for the Executive Member the Assistant Executive Member for Environment, Planning & Transport, and to appoint another Councillor as the second substitute.

 

14.

Redesignation of polling places for the European Parliamentary Elections on 23 May 2019. pdf icon PDF 221 KB

The report of the Chief Executive is attached.

Minutes:

Not all of the locations used as polling places in the Local Election on 2 May are also available at short-notice for use for the European Parliamentary Elections on 23 May. Where a polling place was not available to Chief Executive used delegated powers to re-designate an alternative.

 

Ward / District – Cheetham, Deansgate 1CTB/1DGA

 

As a result of the short notice given for the European Parliamentary Elections the Electoral Services Unit was unable to secure a booking for the polling station currently designated for the 1CTB / 1DGA polling district located at The Park Inn, Cheetham Hill Road. It has not been possible to secure a polling place within either of the polling districts. However, an alternative polling place for the EPE only has been identified at Manchester Cathedral Visitors Centre. Although it is located in the adjoining polling district 2DGC, it is in a well-known location and is accessible to all electors. Having consulted the relevant Councillors, the Chief Executive made the decision to re-designate on a temporary basis this polling place for the EPE only.

 

Ward / District - Chorlton Park - 4CPA

 

As a result of the short notice given for the European Parliamentary Elections the Electoral Services Unit was unable to secure a booking for the polling place currently designated for the 4CPA polling district which is at Loreto High School. Exams are taking place in the school at this time. Unfortunately, the Maris Centre on the same site is also not available for use. An alternative location, for the EPE only, has been identified as the Function Room located within Sai Spice Indian Restaurant on Mauldeth Road West. This is on the ground floor, is accessible to electors and has some parking available outside. Having consulted the relevant Councillors, the Chief Executive made the decision to re-designate on a temporary basis this polling place for the EPE only.

 

Ward / District - Didsbury West - 4DWE

 

As a result of the short notice given for the European Parliamentary Elections the Electoral Services Unit was unable to secure a booking for the polling place currently designated for the 4DWD polling district located at St James and Emmanuel Church Parish Centre. An alternative location, for the EPE only, has been identified as Ivy Church Manchester, which is also the polling place for 4DWE. The building is well known to local residents and has enough space to accommodate both stations. Having consulted the relevant Councillors, the Chief Executive made the decision to re-designate on a temporary basis this polling place for the EPE only.

 

Ward / District - Fallowfield – 3FAD

 

As a result of short notice given for the European Parliamentary Elections the Electoral Services Unit was unable to secure a booking for the polling place currently designated for the 3FAD polling district located at the Armitage Centre. An alternative location, for the EPE only, was identified at Owens Park. This polling place is already used by electors in polling district 3FAE. There is enough  ...  view the full minutes text for item 14.