The proceedings of the Art Galleries Committee on 13 February 2019 which provided details of the Art Galleries budget for 2019/20 were submitted for approval. In addition, the part proceedings of the Executive on 13 February 2019 were submitted for approval, which contained details on the following:

 

·           The Council’s Budget 2019/20 covering report;

·           Medium Term Financial Plan 2019/20 - 2021/22;

·           Capital Strategy and Budget 2019/20 to 2023/24;

·           Corporate Core Business Plan 2019/20;

·           Neighbourhoods Directorate Business Planning 2019/20;

·           Children’s Services and Education Business Planning 2019/20;

·           Dedicated Schools Grant 2019/20;

·           Strategic Development Business Planning 2019/20;

·           Housing Revenue Account 2019/20 to 2021/22;

·           Manchester Health and Care Commissioning – Adult Social Care Business Plan and Pooled Budget Planning 2019/20;

·           Homelessness Business Planning 2019/20;

·           Treasury Management Strategy Statement and Borrowing Limits and Annual Investment Strategy 2019/20.

 

The Council considered:

 

·         The Capital Strategy and Budget (Budget 2019/20 – 2023/24) report of the Chief Executive and City Treasurer;

·         The Treasury Management Strategy Statement and Borrowing Limits and Annual Investment Strategy 2019/20 report of the City Treasurer; and

·         The Council Tax Resolution 2019/20 report of the Chief Executive, the City Treasurer and the City Solicitor containing revised budget calculations, as authorised by the Executive.

 

In addition, the Council received the minutes of the Resources and Governance Scrutiny Committee on 25 February 2019 that had considered the Budget Report 2019-2020.

 

The following amendment from Councillor Ellison to the Council Tax Resolution 2019/20 on the report of the City Treasurer and Chief Executive was circulated:

 

“To allocate a budget of £1.5m over three years, to be phased £420k in the first year and £540k in both subsequent years, to increase the capacity of the City Council to tackle anti-social behaviour in our neighbourhoods, to be funded out of the proposed reimbursement of £1.5m to the general fund reserve budgeted for in 2018/19.”

The Leader confirmed that the amendment proposed by Councillor Ellison had been accepted for incorporation into the Council Budget motion. Councillor Ellison confirmed that he had consented to the amendment being incorporated into the motion moved by the Leader of the Council.

 

Council was invited to approve proposals to ensure that the Housing Revenue Account for 2019/20 does not show a debit balance, as set out in Appendix 1 to these minutes.

As part of the recommendations within minute reference Exe/19/12 of the part proceedings: Medium Term Financial Plan 2019-2020 – 2021/2022 Council was also invited to approve for 2019/20:

 

(a)       an increase in the basic amount of Council Tax (i.e. the City’s element of council tax) by 3.49% (including 1.5% for adult social care);

 

(b)       the contingency sum of £1.6m;

 

(c)        delegation of authority to the City Treasurer, in consultation with the Executive Member for Finance and Human Resources to make allocations from the inflationary pressures and budgets to be allocated sum of £9.945m (as shown in Table 4 of those minutes). In doing so it was noted that the MHCC elements of those costs (Table 5) had been included in the Pooled Budget and were subject to draw-down in consultation with MHCC Finance Committee, and consultation with the Executive Member for Finance and Human Resources;

 

(d)       the corporate budget requirements to cover levies / charges of £70.090m, capital financing costs of £70.090m, capital financing costs of £44.507m, additional allowances and other pension costs of £10.030m and insurance costs of £2.004m;

 

(e)       the estimated utilisation of £8.596m in 2019/20 of the surplus from the on street parking and bus lane enforcement reserves, after determining that any surplus from these reserves is not required to provide additional off street parking in the authority;

 

(f)        the position on reserves as identified in the report as identified in the report submitted, noting that the position is subject to any further calls on reserves that had arisen prior to the meeting;

 

(g)       allocate from the existing Our Manchester Budget a fund of £300,000 to support community groups not currently in receipt of Council support under the VCS Grants Scheme but who have now made sufficient progress in their development to be able to receive support from the Council; and also that a £100,000 be set aside to support new and existing groups, particularly where there is a need for support to help reduce demand on Council services.

 

In considering the Capital Strategy and Budget 2019/20 to 2023/24 report of the Chief Executive and City Treasurer, which presented the 2017/18 capital programme and forward commitments alongside the capital strategy for the City Council, the Council was asked to:

 

1.    Approve the budget changes for the 2018/19 capital programme.

 

2.    Approve the capital programme as presented in Appendix 2 (for £495.3m in 2018/19, £505.6m in 2019/20, £419.0m in 2020/21, £244.0m in 2021/22 £86.9m in 2022/23 and £39.0m in 2023/24) which will require prudential borrowing of £617.2m to fund non-HRA schemes over the five-year period for which provision has been made in the revenue budget for the associated financing costs (within limits previously agreed).

 

3.    Delegate authority to:

 

a)        The Chief Executive and Director of Highways, in consultation with the Executive Member for Environment for the approval of the list of schemes to be undertaken under the Highways capital programme.

 

b)        The Chief Executive and Director of Highways to implement the Highways schemes in accordance with the Capital Approval process and after consultation with the Executive Member for Environment on the final details and estimated costs.

 

c)        The City Treasurer, in consultation with the Executive Member for Finance and Human Resources to add qualifying spend to save projects to the capital budget accordingly up to a maximum of £5m in 2019/20 and then £5m per year thereafter.

 

d)        The City Treasurer, in consultation with the Executive Member for Finance and Human Resources to accelerate spend from later years, when necessary within the programme subject to resource availability.

 

e)        The City Treasurer in consultation with Executive Member for Finance and Human Resources to agree and approve where appropriate:

 

                      i.    The programme of schemes for the delivery of the corporate asset management programme; and

                    ii.    Proposals relating to Corporate Compulsory Purchase Orders.

 

As part of the recommendations within minute reference Exe/19/22 of the part proceedings: Treasury Management Strategy Statement, Borrowing Limits and Annual Investment Strategy 2019/20 Council was also invited to approve:

 

1.    The proposed Treasury Management Strategy Statement, in particular the:

·            Treasury Indicators attached at Appendix 3, of these minutes;

·            MRP Strategy outlined in Appendix 4;

·            Treasury Management Policy Statement at Appendix 5;

·            Treasury Management Scheme of Delegation at Appendix 6;

·            Borrowing Requirement listed in Appendix 7;

·            Borrowing Strategy outlined in Appendix 8;

·            Annual Investment Strategy detailed in Appendix 9.

 

2.    Delegation to the City Treasurer, in consultation with the Executive Member for Finance and Human Resources, of authority to pursue any restructuring, rescheduling or redemption opportunities available, including amendments to the Treasury Management Strategy, if the changes require it.  Any changes required to the Strategy will be reported to members at the earliest opportunity.

 

In considering the Council Tax Resolution report of the Deputy Chief Executive, City Treasurer, Chief Executive and City Solicitor which presented the recommended Council Tax resolution and Collection Fund budget for 2019/20, the Council was asked to:

 

1.     Adopt the part proceedings of the Executive on 13 February 2019.

 

2.     Note the position on reserves as detailed in Appendix 10 to these minutes.

 

3.     Note that the budget has been prepared on the basis that the amendment to establish a Crime and Disorder Reserve of £1.5m is approved.

 

4.     Note that the Council tax resolution included at Appendix 11 reflects the budget position, including the amendment reported at recommendation 3.

 

5.     To note the amendment of £400k to support groups as part of the Our Manchester programme in paragraph 2.4 will be accommodated from within the existing Budget and if this requires any changes to the planned draw down of the Our Manchester Reserve in 2019/20 this will be reported through the Global Monitoring report.

 

6.     Note the information on referenda as detailed in Section 3 of the report.

 

7.     Approve the Council Tax determination attached as Appendix 11, subject to whether the proposal outlined at recommendation 3 is accepted to this report. The Council Tax determination:

 

·        Calculates the Council tax requirement in accordance with Section 31A of the Local Government Finance Act 1992 as amended by the Localism Act 2011.

·        Calculates a basic amount of Council Tax and an amount of tax for each valuation band (the City Council element) in accordance with Sections 31B and 36 of the Local Government Finance Act, 1992, as amended.

·        Sets an amount of Council Tax for each category of dwellings in each valuation band in accordance with Section 30 of the Local Government Finance Act, 1992.

 

8.  Determine affordable borrowing limits, prudential indicators, proposals in respect of treasury management, annual investment strategy and minimum revenue provision strategy. The prudential indicators are listed in Appendix 3 to this report.

9.  Approve the Collection Fund Budget for 2019/20 as set out in Appendix 12 to this report.

 

Motion Made and Seconded:

 

1.     To approve the proceedings of the Art Galleries Committee on 13 February 2019 which provided details of the Art Galleries budget for 2019/20, and the part proceedings of the Executive on 13 February 2019, which contained details on the following:

 

·          The Council’s Budget 2019/20 covering report;

·          Medium Term Financial Plan 2019/20 - 2021/22;

·          Capital Strategy and Budget 2019/20 to 2023/24;

·          Corporate Core Business Plan 2019/20;

·          Neighbourhoods Directorate Business Planning 2019/20;

·          Children’s Services and Education Business Planning 2019/20;

·          Dedicated Schools Grant 2019/20;

·          Strategic Development Business Planning 2019/20;

·          Housing Revenue Account 2019/20 to 2021/22;

·          Manchester Health and Care Commissioning – Adult Social Care Business Plan and Pooled Budget Planning 2019/20;

·          Homelessness Business Planning 2019/20;

·          Treasury Management Strategy Statement and Borrowing Limits and Annual Investment Strategy 2019/20.

 

2.     To note the minutes of the Resources and Governance Scrutiny Committee on 25 February 2019.

 

3.     To approve the proposals, as set out in Appendix 1 of these minutes, to ensure that the Housing Revenue Account for 2019/20 does not show a debit balance.

 

4.     To approve the recommendations as detailed in minute reference Exe/19/12 of the part proceedings: Medium Term Financial Plan 2019/2020 – 2021/2022, for 2019/20:

 

(a)       an increase in the basic amount of Council Tax (i.e. the City’s element of council tax) by 3.49% (including 1.5% for adult social care);

 

(b)       the contingency sum of £1.6m;

 

(c)        delegation of authority to the City Treasurer, in consultation with the Executive Member for Finance and Human Resources to make allocations from the inflationary pressures and budgets to be allocated sum of £9.945m (as shown in Table 4). In doing so it was noted that the MHCC elements of those costs (Table 5) had been included in the Pooled Budget and were subject to draw-down in consultation with MHCC Finance Committee, and consultation with the Executive Member for Finance and Human Resources;

 

(d)       the corporate budget requirements to cover levies / charges of £70.090m, capital financing costs of £44.507m, additional allowances and other pension costs of £10.030m and insurance costs of £2.004m;

 

(e)       the estimated utilisation of £8.596m in 2019/20 of the surplus from the on street parking and bus lane enforcement reserves, after determining that any surplus from these reserves is not required to provide additional off street parking in the authority;

 

(f)        the position on reserves as identified in the report as identified in the report submitted, noting that the position is subject to any further calls on reserves that had arisen prior to the meeting;

 

(g)       allocate from the existing Our Manchester Budget a fund of £300,000 to support community groups not currently in receipt of Council support under the VCS Grants Scheme but who have now made sufficient progress in their development to be able to receive support from the Council; and also that a £100,000 be set aside to support new and existing groups, particularly where there is a need for support to help reduce demand on Council services.

 

4.    To approve the budget changes for the 2018/19 capital programme.

 

5.     To approve the capital programme as presented in Appendix 2 (for £495.3m in 2018/19, £505.6m in 2019/20, £419.0m in 2020/21, £244.0m in 2021/22 £86.9m in 2022/23 and £39.0m in 2023/24) which will require prudential borrowing of £617.2m to fund non-HRA schemes over the five-year period for which provision has been made in the revenue budget for the associated financing costs (within limits previously agreed).

 

6.     To delegate authority to:

 

·      The Chief Executive and Director of Highways, in consultation with the Executive Member for Environment for the approval of the list of schemes to be undertaken under the Highways capital programme.

 

·      The Chief Executive and Director of Highways to implement the Highways schemes in accordance with the Capital Approval process and after consultation with the Executive Member for Environment on the final details and estimated costs.

 

·      The City Treasurer, in consultation with the Executive Member for Finance and Human Resources to add qualifying spend to save projects to the capital budget accordingly up to a maximum of £5m in 2019/20 and then £5m per year thereafter.

 

·      The City Treasurer, in consultation with the Executive Member for Finance and Human Resources to accelerate spend from later years, when necessary within the programme subject to resource availability.

 

·      The City Treasurer in consultation with Executive Member for Finance and Human Resources to agree and approve where appropriate:

 

1.     The programme of schemes for the delivery of the corporate asset management programme; and

2.     Proposals relating to Corporate Compulsory Purchase Orders.

 

7.     To approve the recommendations within minute reference Exe/19/22 of the part proceedings: Treasury Management Strategy Statement, Borrowing Limits and Annual Investment Strategy 2018/19:

 

1.    The proposed Treasury Management Strategy Statement, in particular the:

·         Treasury Indicators attached at Appendix 3, of these minutes;

·         MRP Strategy outlined in Appendix 4;

·         Treasury Management Policy Statement at Appendix 5;

·         Treasury Management Scheme of Delegation at Appendix 6;

·         Borrowing Requirement listed in Appendix 7;

·         Borrowing Strategy outlined in Appendix 8;

·         Annual Investment Strategy detailed in Appendix 9.

 

2.    Delegation to the City Treasurer, in consultation with the Executive Member for Finance and Human Resources, the authority to pursue any restructuring, rescheduling or redemption opportunities available, including amendments to the Treasury Management Strategy, if the changes require it. Any changes required to the Strategy will be reported to members at the earliest opportunity.

 

8.     That in consideration of the Council Tax Resolution report of the Deputy Chief Executive, City Treasurer, Chief Executive and City Solicitor which presented the recommended Council Tax resolution and Collection Fund budget for 2019/20, approval be given to:

 

1.    Adopt the part proceedings of the Executive on 13 February 2019.

 

2.    Note the position on reserves as detailed in Appendix 10 to these minutes.

 

3.    Note that the budget has been prepared on the basis that the amendment to

establish a Crime and Disorder Reserve of £1.5m is approved.

 

4.    Note that the Council tax resolution, included at Appendix 11, reflects the budget position including the amendment reported at recommendation 3.

 

5.    To note the amendment of £400k to support groups as part of the Our Manchester programme in paragraph 2.4 will be accommodated from within the existing Budget and if this requires any changes to the planned draw down of the Our Manchester Reserve in 2019/20 this will be reported through the Global Monitoring report.

 

9.     To note the information on referenda as detailed in Section 3 of the report.

 

10.  To approve the Council Tax determination, as detailed in Appendix 11 which:

 

1.    Calculates the Council tax requirement in accordance with Section 31A of the Local Government Finance Act 1992, as amended by the Localism Act 2011.

2.    Calculates a basic amount of Council Tax and an amount of tax for each valuation band (the City Council element) in accordance with Sections 31B and 36 of the Local Government Finance Act, 1992, as amended.

3.    Sets an amount of Council Tax for each category of dwellings in each valuation band in accordance with Section 30 of the Local Government Finance Act, 1992.

 

11.  To agree the affordable borrowing limits (Appendices 7 and 8), prudential indicators (Appendix 3), proposals in respect of treasury management (Appendices 5 and 6), annual investment strategy (Appendix 9) and minimum revenue provision strategy Appendix 4).

12.  Approve the Collection Fund Budget for 2019/20 as set out in Appendix 12 to this report.

 

For the motion (82)

 

Akbar, Ahmed Ali, Appleby, Azra Ali, Ali N, Andrews, Barrett, Chohan, Clay, Collins, Connolly, Cooley, Craig, Curley, M Dar, Y Dar, Davies, Douglas, Ellison, Flanagan, Fletcher-Hackwood, Grimshaw, Hacking, Harland, Hassan, Holt, Hughes, Igbon, Ilyas, Jeavons, Johns, S Judge, T Judge, Kamal, Karney, Kilpatrick, Kirkpatrick, Lanchbury, Leech, Leese,  Lovecy, Ludford, Lynch, Lyons, McHale, Midgley, Madeleine Monaghan, Moore, N. Murphy, S Murphy, Newman, Noor, O’Neil, Ollerhead, Paul, B Priest, H Priest, Rahman, Raikes, Rawlins, Rawson, Razaq Reeves, Reid, Riasat, Richards, Russell, Sadler, Sharif Mahamed, Sheikh, Shilton Godwin,  A Simcock, K Simcock, Stogia, Stone, Taylor, Watson, Wheeler, White, Wills, Wilson and Wright

 

Against the Motion (0)

 

Abstentions (0)

 

The Lord Mayor declared that the motion was carried.

 

Decisions

 

1. To approve the proceedings of the Art Galleries Committee on 13 February 2019 which provided details of the Art Galleries budget for 2019/20, and the part proceedings of the Executive on 13 February 2019, which contained details on the following:

 

·          The Council’s Budget 2019/20 covering report;

·          Medium Term Financial Plan 2019/20 - 2021/22;

·          Capital Strategy and Budget 2019/20 to 2023/24;

·          Corporate Core Business Plan 2019/20;

·          Neighbourhoods Directorate Business Planning 2019/20;

·          Children’s Services and Education Business Planning 2019/20;

·          Dedicated Schools Grant 2019/20;

·          Strategic Development Business Planning 2019/20;

·          Housing Revenue Account 2019/20 to 2021/22;

·          Manchester Health and Care Commissioning – Adult Social Care Business Plan and Pooled Budget Planning 2019/20;

·          Homelessness Business Planning 2019/20;

·          Treasury Management Strategy Statement and Borrowing Limits and Annual Investment Strategy 2019/20.

 

2. To note the minutes of the Resources and Governance Scrutiny Committee on 25 February 2019.

 

3. To approve the proposals, as set out in Appendix 1 of these minutes, to ensure that the Housing Revenue Account for 2019/20 does not show a debit balance.

 

4. To approve the recommendations as detailed in minute reference Exe/19/12 of the part proceedings: Medium Term Financial Plan 2019/2020 – 2021/2022, for 2019/20:

 

(a)       an increase in the basic amount of Council Tax (i.e. the City’s element of council tax) by 3.49% (including 1.5% for adult social care);

 

(b)       the contingency sum of £1.6m;

 

(c)        delegation of authority to the City Treasurer, in consultation with the Executive Member for Finance and Human Resources to make allocations from the inflationary pressures and budgets to be allocated sum of £9.945m (as shown in Table 4 of those minutes). In doing so it was noted that the MHCC elements of those costs (Table 5) had been included in the Pooled Budget and were subject to draw-down in consultation with MHCC Finance Committee, and consultation with the Executive Member for Finance and Human Resources;

 

(d)       the corporate budget requirements to cover levies / charges of £70.090m, capital financing costs of £44.507m, additional allowances and other pension costs of £10.030m and insurance costs of £2.004m;

 

(e)       the estimated utilisation of £8.596m in 2019/20 of the surplus from the on street parking and bus lane enforcement reserves, after determining that any surplus from these reserves is not required to provide additional off street parking in the authority;

 

(f)        the position on reserves as identified in the report as identified in the report submitted, noting that the position is subject to any further calls on reserves that had arisen prior to the meeting;

 

(g)       allocate from the existing Our Manchester Budget a fund of £300,000 to support community groups not currently in receipt of Council support under the VCS Grants Scheme but who have now made sufficient progress in their development to be able to receive support from the Council; and also that a £100,000 be set aside to support new and existing groups, particularly where there is a need for support to help reduce demand on Council services.

 

5. To approve the budget changes for the 2018/19 capital programme.

 

6. To approve the capital programme as presented in Appendix A (for £495.3m in 2018/19, £505.6m in 2019/20, £419.0m in 2020/21, £244.0m in 2021/22 £86.9m in 2022/23 and £39.0m in 2023/24) which will require prudential borrowing of £617.2m to fund non-HRA schemes over the five-year period for which provision has been made in the revenue budget for the associated financing costs (within limits previously agreed).

 

7. To agree to delegate authority to:

 

·      The Chief Executive and Director of Highways, in consultation with the Executive Member for Environment for the approval of the list of schemes to be undertaken under the Highways capital programme.

 

·      The Chief Executive and Director of Highways to implement the Highways schemes in accordance with the Capital Approval process and after consultation with the Executive Member for Environment on the final details and estimated costs.

 

·      The City Treasurer, in consultation with the Executive Member for Finance and Human Resources to add qualifying spend to save projects to the capital budget accordingly up to a maximum of £5m in 2019/20 and then £5m per year thereafter.

 

·      The City Treasurer, in consultation with the Executive Member for Finance and Human Resources to accelerate spend from later years, when necessary within the programme subject to resource availability.

 

·      The City Treasurer in consultation with Executive Member for Finance and Human Resources to agree and approve where appropriate:

 

1.     The programme of schemes for the delivery of the corporate asset management programme; and

2.     Proposals relating to Corporate Compulsory Purchase Orders.

 

8. To approve the recommendations as detailed within minute reference Exe/19/22 of the part proceedings:Treasury Management Strategy Statement, Borrowing Limits and Annual Investment Strategy 2019/20:

 

1.    The proposed Treasury Management Strategy Statement, in particular the:

·         Treasury Indicators attached at Appendix 3, of these minutes;

·         MRP Strategy outlined in Appendix 4;

·         Treasury Management Policy Statement at Appendix 5;

·         Treasury Management Scheme of Delegation at Appendix 6;

·         Borrowing Requirement listed in Appendix 7;

·         Borrowing Strategy outlined in Appendix 8;

·         Annual Investment Strategy detailed in Appendix 9.

 

2.    Delegation of authority to the City Treasurer, in consultation with the Executive Member for Finance and Human Resources, to pursue any restructuring, rescheduling or redemption opportunities available, including amendments to the Treasury Management Strategy, if the changes require it. Any changes required to the Strategy will be reported to members at the earliest opportunity.

 

9. That in consideration of the Council Tax Resolution report of the Deputy Chief Executive, City Treasurer, Chief Executive and City Solicitor which presented the recommended Council Tax resolution and Collection Fund budget for 2019/20, approval be given to:

 

1.    Adopt the part proceedings of the Executive on 13 February 2019.

 

2.    Note the position on reserves as detailed in Appendix 10 to these minutes.

 

3.    Note that the budget has been prepared on the basis that the amendment to establish a Crime and Disorder Reserve of £1.5m is approved.

 

4.    Note that the Council tax resolution, included at Appendix 11, reflects the budget position including the amendment reported at recommendation 3.

 

5.    To note the amendment of £400k to support groups as part of the Our Manchester programme in paragraph 2.4 will be accommodated from within the existing Budget and if this requires any changes to the planned draw down of the Our Manchester Reserve in 2019/20 this will be reported through the Global Monitoring report.

 

10. To note the information on referenda as detailed in Section 3 of the Council Tax Resolution report.

 

11.To approve the Council Tax determination, as detailed in Appendix 11 which:

 

1.    Calculates the Council tax requirement in accordance with Section 31A of the Local Government Finance Act 1992, as amended by the Localism Act 2011.

2.    Calculates a basic amount of Council Tax and an amount of tax for each valuation band (the City Council element) in accordance with Sections 31B and 36 of the Local Government Finance Act, 1992, as amended.

3.    Sets an amount of Council Tax for each category of dwellings in each valuation band in accordance with Section 30 of the Local Government Finance Act, 1992.

 

12.To agree the affordable borrowing limits, prudential indicators, proposals in respect of treasury management, annual investment strategy and minimum revenue provision strategy.

13.To approve the Collection Fund Budget for 2019/20 as set out in Appendix 12 to this report.