To submit for approval the minutes of the following meetings and consider recommendations made by the committee, as set out in the minutes:

Audit Committee –10 December 2018

Constitutional and Nomination - 28 January 2019 (to be tabled)

Health and Wellbeing Board – 23 January 2019

Licensing and Appeals Committee – 3 December 2018

Planning and Highways Committee – 13 December 2018 and 17 January 2019

Personnel Committee – 12 December 2018 and 29 January 2019 (to be tabled)

and in particular to consider:

PE/18/29         Proposed New Pay Structure

·                     To recommend that Council approves the new pay line, with the intention that the new grade structure be formally endorsed as part of the Pay Policy Statement.

-       and to also consider any recommendations  contained within the minutes of the meeting of Personnel Committee on 29 January 2019.  At the time of publication, the  committee has been asked to make the following recommendations to Council:

Senior Management Capacity Review

·                     To recommend to Council that the role profile and duties of the existing Deputy Chief Executive post are varied as set out in the report and to include the duties of the Council’s statutory Section 151 Officer.   The post will become Deputy Chief Executive and City Treasurer.

·                     To recommend to Council that the Deputy Chief Executive and City Treasurer is remunerated at a salary of £150,000  to reflect the increased portfolio and in line with the proposed changes to the Council’s Pay Policy Statement detailed elsewhere on this meeting’s agenda.

·                     To recommend to Council the creation of a new post of Strategic Director  (Neighbourhoods) at Grade SS5 on the Council’s pay and grading structure. This post will take on strategic responsibility for the Neighbourhoods and Highways services. Establishment of this post will entail the disestablishment of the current Chief Operating Officer (Neighbourhoods) post and, in line with m people principles, this post holder will be ring fenced for assessment to the Strategic Director role.

·                     To recommend to Council the creation of a new post of Director Policy, Performance and Reform at Grade SS4 on the Council’s pay and grading structure. This post will take on strategic responsibility for the Performance, Research & Intelligence; Policy, Partnerships and Research and Reform & Innovation teams and will be funded through equivalent reductions at the tier below.

Senior Pay and Grading Update

·                     To recommend to Council that the changes to the senior pay and grading (see  appendix) are implemented with immediate effect.

·                     To recommend to Council that the Council’s Pay Policy Statement in March 2019 is amended to reflect the changes in the senior pay and grading structure.

Local Government Pension Scheme: Updated Discretions Policy Statement

·                    To recommend that Council adopts the discretionary framework set out in the revised Pension Scheme Policy Statement

The minutes of the following meetings were submitted:

Audit Committee – 10 December 2018

Health and Wellbeing Board – 23 January 2019

Licensing and Appeals Committee – 3 December 2018

Planning and Highways Committee – 13 December and 17 January 2019

Personnel Committee – 12 December 2018 and 29 January 2019

Constitutional and Nomination Committee – 30 January 2019

The Council was asked to give particular consideration to the following recommendations:

Personnel Committee 12 December 2018

PE/18/29 Proposed New Pay Structure – Council to approve the new pay line, with the intention that the new grade structure be formally endorsed as part of the Pay Policy Statement.

Personnel Committee 29 January 2019

PE/19/02 Senior Management Capacity Review -

Council to approve that the role profile and duties of the existing Deputy Chief Executive post are varied as set out in the report and to include the duties of the Council’s statutory Section 151 Officer. The post will become Deputy Chief Executive and City Treasurer.

Council to approve that the Deputy Chief Executive and City Treasurer is remunerated at a salary of £150,000 to reflect the increased portfolio and in line with the proposed changes to the Council’s Pay Policy Statement detailed elsewhere on this meeting’s agenda.

Council to approve the creation of a new post of Strategic Director (Neighbourhoods) at Grade SS5 on the Council’s pay and grading structure. This post will take on strategic responsibility for the Neighbourhoods and Highways services. Establishment of this post will enable the disestablishment of the current Chief Operating Officer (Neighbourhoods) post and, in line with m people principles, this post holder will be ring fenced for assessment to the Strategic Director role.

Council to approve the creation of a new post of Director Policy, Performance and Reform at Grade SS4 on the Council’s pay and grading structure. This post will take on strategic responsibility for the Performance, Research & Intelligence; Policy, Partnerships and Research and Reform & Innovation teams and will be funded through equivalent reductions at the tier below.

PE/19/03 Senior Pay and Grading Update -

Council to approve that the changes are implemented with immediate effect.

Council to approve that the Council’s Pay Policy Statement in March 2019 is amended to reflect the changes in the senior pay and grading structure.

PE/19/04 Local Government Pension Scheme – Updated Discretions Policy Statement -

Council to adopt the discretionary framework set out in the revised Pension Scheme Policy Statement.

Constitutional and Nomination Committee 30 January 2019

CN/19/3 Membership of Council committees and representation on joint boards and joint committees

To request the Council to suspend Procedural Rule 25.1 to allow the following decision which involve reconsideration of a decision taken by the Council within the previous six months.

To recommend to Council the following changes in appointments to Committees and Joint Committees of the Council:

Decisions

1. To receive those minutes.

2. To approve the new pay line, with the intention that the new grade structure be formally endorsed as part of the Pay Policy Statement.

3. Council to approve that the role profile and duties of the existing Deputy Chief Executive post are varied as set out in the report and to include the duties of the Council’s statutory Section 151 Officer. The post will become Deputy Chief Executive and City Treasurer.

4. Council to approve that the Deputy Chief Executive and City Treasurer is remunerated at a salary of £150,000 to reflect the increased portfolio and in line with the proposed changes to the Council’s Pay Policy Statement detailed elsewhere on this meeting’s agenda.

5. Council to approve the creation of a new post of Strategic Director (Neighbourhoods) at Grade SS5 on the Council’s pay and grading structure. This post will take on strategic responsibility for the Neighbourhoods and Highways services. Establishment of this post will enable the disestablishment of the current Chief Operating Officer (Neighbourhoods) post and, in line with m people principles, this post holder will be ring fenced for assessment to the Strategic Director role.

6. Council to approve the creation of a new post of Director Policy, Performance and Reform at Grade SS4 on the Council’s pay and grading structure. This post will take on strategic responsibility for the Performance, Research & Intelligence; Policy, Partnerships and Research and Reform & Innovation teams and will be funded through equivalent reductions at the tier below.

7. To approve that the changes to the senior pay and grading structure are implemented with immediate effect.

8. To approve that the Council’s Pay Policy Statement in March 2019 is amended to reflect the changes in the senior pay and grading structure.

9. To adopt the discretionary framework set out in the revised Pension Scheme Policy Statement.

10. To agree to suspend Procedural Rule 25.1 to allow the following decision which involve reconsideration of a decision taken by the Council within the previous six months.

11. To approve the changes to the membership of Committees and joint boards and joint committees, as detailed below:

Health and Wellbeing Board

Appointment – Dr Clare Lake (South MHCC GP Board Member)

(Councillor Ellison declared a prejudicial interest in a planning application under item PH/19/11 Planning and Highways Committee minutes 17 January 2019 for the reason that he had previously expressed a view.)